The recruitment of new members of the Management Committee comes at an exciting time for ERCL. As a member of the management committee, you will work closely with your Board and the CEO to steer the organisation through and beyond this new phase of its development.
It is important to us to have an active management committee with specific roles, elected by the members, to oversee the affairs of the society.
Please see here for more information on board members and the responsibilities of a management committee: https://www.uk.coop/sites/default/files/uploads/attachments/essential_society_director_0.pdf
If you are interested in being part of our amazing team, please email Jo at email@example.com or call 07896 844814
We are currently looking to fill the following exciting roles:
Ecology & conservation professional
Finance & accounting professional (Treasurer)
Mental health professional
Marketing and communications professional
Community engagement professional
The Company Secretary will have a good understanding of community benefit society law and company law, along with a solid grounding in other relevant legislation, such as employment law, health and safety law, etc. They understand the basic principles and are able to identify potential areas of contention and to seek further advice when necessary. They should provide the key to good governance.
Duties of the Company Secretary:
The Company Secretary’s overall role includes secretarial duties such as organising board meetings, taking the minutes, managing correspondence, managing updates and background information required by the board of trustees, keeping records of membership, and other similar administrative responsibilities.
Given that charities and social enterprises are routinely understaffed, and that the responsibility of the Charity Secretary is to make sure that the organisation runs properly and within compliance, being a Charity Secretary is a very important job! The Board Members must rely on the Secretary for help in ways that go beyond the duties of a private company secretary.
Be an impartial communicator
The secretary of the corporation is an active conduit for communication between the board, management and external stakeholders, as the NEO Law Group explains. There will inevitably be disputes among all of these parties, and the Secretary has the difficult role of maintaining the discussions without allowing them to devolve into bitter arguments.
The secretary should mediate among all of these parties, and try to help them to find common ground.
Because Secretaries must have a profound knowledge – both of the company itself, and of related events and trends – they can often provide details that will help settle disputes
Support the board in fulfilling their fiduciary duties
The Secretary must share this understanding, and work to keep the board members on track. This can be difficult when new members arrive – the Secretary should have materials ready and arrange conferences with other board members to get the new trustees on the same page.
Manage productive board meetings
Make plans for board meetings well in advance, and have them approved by all board members. Make sure that materials needed for board meetings are up-to-date, and ensure that the programme of meetings allows for directors’ discussion – both formal and informal. Discuss important matters with the directors in advance of the board meeting so that, during the meeting itself, they can concentrate on making decisions.
Make sure that the relevant governance guidance is available to board members for meetings. Provide board members with any additional information necessary to facilitate decision-making, including informing them of their powers and duties under the terms of the governing document.
Take the minutes carefully
Minutes that carefully reflect board meetings are a legal obligation in the UK. The Secretary should take care to include all relevant material, and especially all decisions, as well as a clear list of votes in each case.